Southern Alberta Health Libraries Association
Revisions to SAHLA's bylaws were adopted at the Annual General Meeting on October 29, 2009.
Article 1: Name
The name of the Association shall be the Southern Alberta Health Libraries Association, also known by the acronym “SAHLA”. The logo of the Association shall be in such a form as prescribed by the executive and approved by majority vote of the membership in attendance at a General Meeting, and shall have the words “Southern Alberta Health Libraries Association”.
Article 2: Objectives
The objectives of the Association shall be to promote good information service to the health community in southern Alberta by fostering and stimulating those libraries that provide health information.
It shall encourage communication and cooperation among its members, and shall seek to advance their educational development.
Article 3: Membership
Section 1: Classes
a) The Association shall consist of Personal Members, and such other classes of membership as designated from time to time by the Executive and approved at a General Meeting of the Association. Bylaws must be amended to reflect any changes in membership classes.
a) Payment of the prescribed membership fee shall, subject as hereinafter provided, be deemed to cover membership in the Association for one membership year, which shall coincide with the fiscal year of the Association, which is October to September.
a)Membership in the Association shall terminate: upon non payment of membership fees after the expiration of four (4) months from the date due thereof.
Section 4: Management
The offices of the Association shall be managed by an Executive as hereinafter provided.
Article 4: Meetings
Section 1: Annual Meetings
The Annual General Meeting of the Association may be held at such time and place in southern Alberta as may be decided from time to time by the Executive.Section 2: Special Meetings
Special General Meetings of the Association may be held at such times and places as may be decided upon by the Executive. They shall be called upon a resolution passed by a two-thirds majority vote of the Executive, or by the President, or upon the request in writing of not less than five (5) Personal Members of the Association.
Events of the Association may be held at such times and places as may be decided upon by the Executive. A minimum of one event will be held in any fiscal year besides the Annual General Meeting. Events may be held in collaboration with other Library Associations.Section 4: Notice of Meetings
The notice calling any Annual or Special General Meeting shall be in writing to each Member of the Association in good standing. In the case of the Annual General Meeting 15 days’ notice is required, and in the case of a Special General Meeting or Association Event 10 days’ notice is required, prior to the date upon which such meeting is to be held.
No omission to notify a Member nor the non-receipt of any such notice by a member shall invalidate the proceedings of any General Meeting.Section 5: Quorum
A quorum shall consist of five (5) members in good standing for the transaction of business at any General Meeting of the Association.Section 6: Order of Business
The business transacted at any Annual General Meeting of the Association shall include:
b) the Report of the President
c) the Report of the Secretary/Treasurer
The business transacted at any Special General Meeting of the Association shall include:
a) the consideration and adoption of the Minutes of the last General Meeting and of any subsequent Special General Meeting
b) the Report of the President Section 7: Voting
Any question proposed for the consideration of the Members at a General Meeting of the Members shall be determined by a majority of the votes cast by Members entitled to vote at said Meeting. Each Personal Member is entitled to one vote and the President or Chair presiding at any such Meeting shall cast the deciding vote in the case of a tie.
Article 5: Executive of the AssociationSection 1: Membership
a) There shall be an Executive of the Association elected from amongst the Personal Members in good standing who are also members of CHLA and consisting of four (4) officers, consisting of the President, Vice President Secretary, and Treasurer. The Past President will serve as an ex-officio member in an advisory capacity of the Executive.
The vacancy of any Executive office shall be filled as soon as possible by nomination and election at the next General Meeting. All Personal Members will be notified in writing of the vacancy of such office and asked to submit nominations to the President. In the event that an Executive committee member is unable to complete his/her term in office, a temporary replacement shall be appointed by the sitting Executive committee until the next Annual Meeting, where the vacant position will be filled by nomination and election.
Section 3: Duties of Officers
The Officers of the Association shall be a President, a Vice-President, a Secretary, and a Treasurer.
The President shall:
The Vice-President shall:
The Secretary shall:
The Treasurer shall:
Article 6: Meetings of the ExecutiveSection 1: Meetings
The Executive shall meet at least two (2) times a year, at the call of the President, or in his/her absence, at the call of the Vice-President.Section 2: Powers of the Executive
a) The Executive shall:
b) The Executive may establish Standing Committees as it deems appropriate from among the Members of the Association, and assign the Committees such duties and responsibilities as it deems appropriate.
Article 7: Amendment of By-Laws
1) The Executive shall have the authority to repeal, amend, or re-enact any Bylaw. Such addition, repeal, amendment or re-enactment shall have force only until the next General Meeting. If those changes are not approved by the Membership at that General Meeting, the changes shall cease to have force at that time.2) No Bylaw altering or purporting to alter the name of the Association shall be in force or acted upon until sanctioned by two-thirds of the votes cast by Members at a General Meeting of the Association.
Minutes of Meetings
|Last modified: 14-12-2015|